Sample Evaluation Workflow
Last reviewed: · Published by FRIDERM Pro (Jinan Xilemei Import and Export Co., Ltd.)
For sample-stage procurement & quality control
Scope note: This is a procurement acceptance workflow — how to evaluate a sample shipment as a buyer. It is not instruction for injection technique, reconstitution, dosage, or any clinical use. Clinical handling and use must come from the manufacturer's own Instructions for Use (IFU) and the practitioner's professional training, not from this page.
Direct answer
Sample evaluation at the procurement stage should check what arrived matches what was ordered and documented — appearance, packaging integrity, label accuracy and accompanying paperwork — before you make a purchasing decision. It is a receiving/QC checklist, not a product-performance trial.
What to check on arrival
| Check | What you're confirming |
|---|---|
| Outer packaging condition | No damage, tampering signs, or temperature-exposure indicators if the product is temperature-sensitive |
| Carton / unit label match | Product name, spec, batch number and expiry correspond between carton and inner unit (see Packaging and Traceability) |
| Label language and content | Matches what you specified for your market, with no unexplained discrepancy from the agreed artwork |
| Accompanying documents | CoA, IFU and any other document you requested are present and reference the correct batch |
| Quantity and variant | Matches your order exactly — including spec variant where a product has more than one (e.g. a 1ml vs. 2ml option) |
Recording your sample decision
- Keep a dated record of which sample version (batch/date) you evaluated and your decision — this protects you if a later bulk shipment differs
- If you reject a sample, document the specific reason (packaging, label, documentation gap, etc.) so the supplier can address the right issue
- If you approve a sample, confirm in writing that the approved sample's batch/packaging is the baseline for the bulk order, not a later unverified revision
What this workflow does not cover
This page does not describe how to use, reconstitute, inject or apply any product. Clinical and technical use instructions belong to the manufacturer's IFU and the treating professional's own training and local regulatory scope — not to a procurement website. If you need an IFU for a specific SKU, request it via Quality & Documentation.
FAQ
What should I check first when a sample arrives?
Outer packaging condition, then carton-to-unit label/batch match, then that the documents you requested are present and reference the correct batch.
Does this guide explain how to use or inject the sample?
No. This is strictly a procurement acceptance checklist. Clinical and technical use instructions come from the manufacturer's Instructions for Use and the practitioner's own professional training, not from this page.
What should I record about my sample decision?
The batch/date of the sample you evaluated and your decision, with specific reasons if rejected, so any later bulk shipment can be checked against the same baseline.